How to Train Your Managers to Have Effective 1-on-1 Meetings

How to Train Your Managers to Have Effective 1-on-1 Meetings

Weekly individual meetings are an important part of any business or organization. Done right, they can improve management skills training course, promote two-way communication, increase productivity, and increase employee job satisfaction.

Unfortunately, weekly one-on-one meetings are often seen as an opportunity to explore the to-do list, rather than a time to make meaningful connections with employees. This is why it is so important for the L&D team to have individual meetings with managers and train them about having effective one-on-one meetings with employees.

The managers must possess this skill of having effective conversations and if you are looking to learn many such important skills, you can opt for a goodmanagement skills training course, that teaches all the essential skills you require as a manager.

Review the Discussion Topics

As a training and development supervisor, you need to train managers on how to make the most of their time with direct reports. These ongoing informal conversations are not only the best time to discuss current projects and achieve goals, but they are also a good time to gain a more personal understanding with employees. Remind managers that weekly meetings aren’t just about to-dos and to-do lists. Instead, they should commit to:

  • Discussing career development opportunities and career goals.
  • Solve any personal problem.
  • Inform and resolve any obstacles in the project.
  • Provide and receive feedback. Prioritize tasks.
  • Meet expectations and get to know your employees.

Now all of these are possible in one meeting. Many individual meetings are required and managers should not feel pressured to make every meeting appropriate. In fact, they should be co-owners of the meeting agenda with their employees and make sure it includes topics that both parties want or need to discuss.

Inform How to Develop a One-on-One Meeting Agenda

Your manager should be encouraged to develop the meeting agenda with the help of direct reports. You might even suggest that they create a shared document that contains records of all previous meetings so that everyone is responsible for the publicity to ensure that there are no disagreements between the parties. If your manager knows you have some tough issues to solve, preparation is especially important. Without a proper agenda, your team can engage in aimless discussions, accidentally missing key points.

Providing Feedback

One-on-one meetings can’t all be small talk and catch up. They are the first line of communication channels for managers when problems arise or the behavior or performance of employees needs to be addressed. Therefore, as a director of L&D, you must ensure that your manager knows how to provide difficult feedback effectively.

For these situations, we recommend guiding the manager in writing talking points and issues ahead of time, and reviewing effective feedback on how to give advice on the guidelines. Your managers must be open to your answers and concerns, and use them to adjust their performance so that they have the ability to become leaders.

Encourage the Manager to Follow up

Finally, train him to take notes and follow up on the actions resulting from the individual meetings. This ensures that they do not forget what was discussed. Instruct them to loop through the end of the meeting to confirm common goals, instructions, and a schedule for follow-up actions.

Reflect and Act

We know how tempting it is to run back to your desk and check your email after a meeting. However, managers should spend a few minutes thinking about their meeting process. This will ensure that the future meetings are more effective. In turn, this will promote the growth of the people you supervise.

These are the key factors that result in an effective one-on-one meeting. You, as the owner, should train your managers about these skills and how to have effective one-on-one meetings with employees. If you are looking to learn such effective skills and more, you can always opt for our comprehensive management skills training course for more details

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